We’ve updated the Employment, policy, career and wellbeing and Human resources sections. We’ve changed titles and moved some content to make it easier for you to find.
In July 2023 Queensland State Archives (QSA) launched Queensland’s digital archive, which means we can now store, manage and preserve the State’s permanent value born-digital records. We have started preserving digital records already held in our collection on physical carriers such as CD-ROMs and floppy disks.
Later this year we will start accepting transfers of born-digital records from agencies. Transferring your permanent value born-digital records to QSA can assist you in meeting your legislative requirements of maintaining records in a usable form under the Public Records Act 2002.
Benefits for your agency include:
Ensuring the preservation and management of your agency’s permanent value born-digital records
Quick and easy access to your records (subject to appropriate permissions)
Reduction in storage costs
Ability to decommission legacy business systems and reducing the risk of record loss due to outdated technology.
Digital records are fragile and have a relatively short life span, however they constitute significant records of government. There are a number of key steps that you can follow when creating digital records to preserve the authenticity and integrity of these government records for future use and reuse.
Choose software that is well supported and creates files that can be read by a variety of different programs
Use consistent file naming conventions e.g. use a short descriptive file name of content and date that provides context and can be easily understood by humans and computers, now and in the future
Store in secure and reliable locations, and implement multi-copy storage strategies
Identify which files will be required for preservation as permanent or long-term value records
Capture required metadata and contextual documentation.
SSO is an authentication process that allows you to access multiple services and applications with one username and password.
Most Queensland Government agencies use SSO. If your agency doesn't use SSO, contact your agency IT service desk and let them know you would like to use it.
Most government-owned corporates, non-government organisations, and statutory authorities do not currently use SSO. If your organisation doesn't use SSO, contact your IT service desk and let them know you would like to use it.