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Understanding procurement

Procurement governance

The Queensland Government has established a governance framework to support its agency-led, centrally enabled procurement operating model.

This framework aims to strengthen our procurement governance and engagement with industry.

Understanding our governance framework

The following groups provide the support, guidance and strategic direction to deliver the Queensland Government procurement operating model.

  • The Queensland Government Procurement Committee provides direction, informed deliberation and strategic advice about whole-of-government procurement and category management activities.
  • The Procurement Ministerial Advisory Council provides coordinated, strategic level industry input regarding procurement to the Minister responsible for Government Procurement.
  • The category councils, with the support of category lead agencies, oversee and direct strategic procurement activities for six categories of expenditure — building construction and maintenance (Department of Housing, Local Government, Planning and Public Works (DHLGPPW)); general goods and services (Department of Energy and Climate(DEC)); information and communication technology (Department of Transport and Main Roads (DTMR)); medical goods and services (Queensland Health); social services (Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts); and Transport Infrastructure and Services (DTMR).

Queensland Government Procurement Committee

The Queensland Government Procurement Committee provides direction, informed deliberation and strategic advice about whole-of-government procurement and category management activities.

The Committee includes senior executives from central agencies and senior officers from lead agencies that are in charge of managing their respective category council.

The Committee's responsibilities are to:

  • promote a whole-of-government approach to procurement, focusing on understanding the government’s procurement profile, and managing procurement expenditure at the whole-of-government level
  • promote cross-agency collaboration on categories of significant expenditure to achieve savings and benefits
  • provide guidance on the prioritisation and application of competing government objectives that impact on procurement.

The Committee may:

  • in consultation with agencies, nominate agencies to manage categories of procurement expenditure common to multiple agencies, or the whole-of-government
  • approve new or substantially revised standard invitation and contract documentation to ensure it is simple, written in plain language and consistent across government.

Members

  • Department of Energy and Climate (Chair)
  • Department of Education
  • Department of Environment, Science and Innovation
  • Department of Housing, Local Government, Planning and Public Works
  • Department of the Premier and Cabinet
  • Department of Regional Development, Manufacturing and Water
  • Department of State Development and Infrastructure
  • Department of Transport and Main Roads
  • Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts
  • Office of the Queensland Small Business Commissioner
  • Queensland Health
  • Queensland Treasury

Meeting dates

Meeting dates for this year:

  • 27 March 2024
  • 19 June 2024
  • 11 September 2024
  • 27 November 2024

More information

Contact: QGPC Secretariat
Phone: (07) 3215 3550
Email: QGPCSecretariat@epw.qld.gov.au

Procurement Ministerial Advisory Council

The Procurement Ministerial Advisory Council (PMAC) provides a platform for the Minister for Energy and Clean Economy Jobs, who is responsible for Government Procurement, to engage with industry thought leaders on the strategic positioning of the Queensland Government’s procurement direction, to optimise the Buy Queensland approach and outcomes delivered under the Q2032 Procurement Strategy.

The Council will focus on strategic issues that relate to procurement in Queensland specifically in relation to two overarching areas:

Buy Queensland optimisation

  • Drive nation-leading procurement by seizing opportunities and eliminating barriers.
  • Prioritise Queensland businesses and jobs through leading-edge procurement practices that consider environmental, social and governance factors.
  • Enable and support the positioning of regional communities to benefit from procurement investment.

Capability and capacity

  • Strengthen procurement governance and engagement between industry and government buyers.
  • Prioritise supply chain security and supply chains of state significance with a focus on ‘getting ready’ for Brisbane 2032 Olympic and Paralympic Games.
  • Address influences from the broader geopolitical environment that impact the delivery of procurement.

Members

To be updated April 2024.

Meeting dates

Meeting dates for this year (dates are subject to change):

  • 24 April 2024
  • 18 June 2024
  • 3 September 2024.

Contact: PMAC Secretariat
Phone: (07) 3215 3550
Email: PMACSecretariat@epw.qld.gov.au

Category councils and category lead agencies

Category councils oversee and direct strategic procurement activities for the six categories of government expenditure, including governing the category strategy and consulting with industry reference groups.

Each council is led by a category lead agency and comprises other agencies, including statutory bodies, which have relevant experience and expertise in the category concerned.

Category lead agencies are the agencies which are responsible for managing the six categories of government expenditure.

The category councils' responsibilities are to:

  • provide overall strategic direction for categories including consideration of government targets and commitments and advice on implementation prioritisation
  • set a minimum evaluation weighting percentage of at least 10 per cent to be applied to significant procurement as part of the Local Benefits Test within the category or its sub-categories, and reflect these minimum weightings in the annual category strategy (note: minimum weightings are to be set by each category council by 31 December 2023. Until the weightings are set agencies must use a minimum of at least 10 per cent)
  • agree on the category scope, and deciding which agency is responsible for each sub-category
  • endorse and oversee the category strategies and sub-category management plans
  • collaborate across sectors
  • ensure appropriate governance and risk management frameworks are in place for categories
  • seek input from agencies undertaking procurement in each category and industry bodies supplying to that category
  • monitor category performance
  • report to the QGPC on performance
  • follow government standards and policies for procurement activities
  • consult with industry reference groups.

The category lead agencies’ responsibilities are to:

  • prepare a category strategy for endorsement by the relevant category council and approval by the Minister responsible for Government Procurement, on recommendation of the Minister responsible for each category. The strategy, which must be reviewed annually, must include:
    • value for money priorities for each subcategory of spend
    • how the government’s responsible public procurement objectives (economic, ethical, social and environmental) and targets set out in Principle 1 of the QPP 2023, including increasing spend with genuine, quality social enterprises, providing award based wages (using the Supported Wage System where appropriate) and pathways to mainstream employment for disadvantaged Queenslanders will be achieved
    • identification of opportunities to generate savings and benefits from procurement activities. This includes an assessment of whether collaboration with other agencies or categories could deliver greater savings, efficiencies and benefits
    • the schedule for refreshing or establishing new common-use supply arrangements to ensure they reflect diversity of suppliers in line with relevant government economic, ethical, social and environmental objectives and targets set out in Principle 1 of the QPP 2023, and include regional and remote suppliers (note: existing common-use supply arrangements must be reviewed for diversity of suppliers and made compliant by 30 June 2025).
  • in consultation with relevant budget sector agencies, coordinate and approve the publication of a Forward Procurement Pipeline by the DEC (reviewed quarterly) for their category and facilitate cross-agency consultation and coordination of regional procurement.

Category councils and lead agencies for each category

More information

For information about procurement governance, email betterprocurement@epw.qld.gov.au.

Last updated:
27 March 2024