QGEA Information management guidelines

Queensland Government executives are responsible for managing information as a core strategic asset. Accountable officers should ensure information is managed throughout its lifecycle by instituting formal governance and allocating appropriate information management responsibilities to accountable officers.

The Queensland Government Enterprise Architecture (QGEA) provides guidance about the practices to follow when managing information for the Queensland Government. Executives should understand their information management and legal responsibilities. These guidelines can be used as a reference point in developing information management roles specific to the agency.

Access the international standards that regulate the Queensland Government’s management of information, together with supporting policies and guidelines below.

Mandated policies in this category

Information asset custodianship policy (IS44)

Policy | April 2016–current

Managing information assets as part of a lifecycle ensures that information is relevant to its consumers and is renewed or retired at the appropriate time.

Requirements

Departments must identify and register their information assets.
Departments must assign roles and responsibilities to information assets through a custodianship policy.

Information governance policy

Policy | June 2017–current

Information is a core strategic asset to govern and manage accordingly throughout its lifecycle.

Requirements

Departments must implement formal information governance.

Open data, information sharing, access and use policy

Policy | December 2025–current

Defining Queensland Government’s approach to open data, information sharing, access, exchange and licensing

Requirements

Agencies should provide public access to Queensland government information in accessible formats and foster an environment that supports the administrative release of information using open formats.
Agencies must support the exchange of government information where there is a legitimate business need, ensuring that privacy and security requirements are upheld while facilitating permissible shared access to the greatest extent practicable.
Agencies must provide government information free of charge to the maximum extent possible, while ensuring sustainable data provision and management.
Agencies must apply a consistent and clear information licensing framework to government information, with the default being the least restrictive Creative Commons licence.
Agencies must actively manage and release open data to foster innovation and public value by making non-sensitive government data accessible using open standards and machine-readable formats.

Additional QGEA guidance to consider

More information

For further advice on mandatory directions within the QGEA, see the other categories or search the full list of digital policies, standards and guidelines.

Last updated:: 20 June 2025