QSS information privacy

'Personal information' may include your name, address, phone number, email address, age, gender, employer and position title.

Information we may request

We may ask you to provide personal information through our applications, systems and websites.

We will only do this:

• to meet your needs (e.g. answer a question, provide a service)
• to meet our needs (e.g. demographic analysis, improve customer experience)
• if required by law.

Use and disclosure of personal information

We will not add you to a mailing list or give your personal information to third parties without your consent, unless required by law.

Third-party and contracted suppliers

We deliver finance and human resources services to employees and government under the direction of Queensland Government agencies.

To help us deliver these services, we engage a number of contracted service providers. These delivery partners include:

• Acquia
• Aurion Corp
• Australian Taxation Office
• Catalyst IT
• Commonwealth Bank of Australia
• Department of Communities, Housing and Digital Economy
• ELMO Software Limited
• Mitratech
• OfficeMaps Pty Ltd
• Open Text Corporation
• People Scout
• PricewaterhouseCoopers
• ExpenseMe Pro
• QSuper (SuperChoice)
• Queensland Audit Office
• SAP
• ServiceNow
• Services Australia
• the agency you work for
• Thomson Reuters (Professional) Australia Limited
• TIK Consulting Pty Ltd
• Yellowfin Reporting.

Emails

Our privacy principles apply to emails. Our internet service provider or information technology staff may monitor email traffic for system troubleshooting and maintenance purposes only.

Cookies

We use cookies to collect anonymous statistical information, including:

• your browser, computer platform and screen resolution
• your traffic patterns through our site, such as:
• the date and time of your visit
• the pages and documents accessed
• the website you visited before ours
• your server address.

We do not identify users or any browser activity outside our applications, systems and websites, except in the unlikely event of an investigation, where a law enforcement agency may have a warrant to inspect activity logs.

Transactional services available from our applications, systems and websites may use cookies to track business processes. Please read the service's privacy and security statement before beginning a transaction.

Analytics

We use analytics to gather anonymous information about visitors. When you visit our applications, systems and websites, your browser automatically sends anonymous information to us. Examples of the information include the web address of the page that you're visiting, your IP address and technical information about the device you use (e.g. iPhone). We analyse this data to improve your experience and make sure our services are useful.

Queensland Shared Services collects personal information as authorised under the Financial Accountability Act 2009 to manage and process financial transactions and reporting on behalf of your agency. Your information may be shared with other government agencies and their contracted service providers for management of these activities.

Your personal information will be handled in accordance with the Information Privacy Act 2009 and will not be disclosed to third parties unless authorised or required by law.

Queensland Shared Services collects personal information as required under the Public Sector Act 2022 to manage your pay, allowances and job entitlements, and for workforce reporting purposes. Your information might be shared with other government agencies and their contracted service providers to help process pay and entitlements.

Your personal information will be handled in accordance with the Information Privacy Act 2009 and will not be disclosed to third parties unless authorised or required by law.

To request access to your personal information, call Queensland Shared Services on 1300 146 370.