Onboard and induct employees

Start onboarding your recruit as soon as they accept the role. See your intranet or speak to your HR team to find out how to complete the appointment. See Appoint a person to a role, if your organisation uses Queensland Shared Services (QSS).

Organise a workspace, equipment, and computer and security access. Do this as soon as QSS or your organisation's Recruitment team complete the appointment. This will help ensure your recruit feels welcomed and valued on their first day.

Schedule meetings with team members, senior managers and any stakeholders you think your employee should meet.

Welcome your employee. Get them excited about the role. Show them to their new workspace, and introduce them to their colleagues, managers and any direct reports. Provide an office tour, pointing out toilets, fire escapes and break rooms. Give them their IT and computer equipment, and computer and security access details.

Have your employee complete the Pay commencement form, if your organisation uses QSS.

You might want to assign a support buddy to help your recruit with any questions or concerns.

Book time with your recruit to discuss:

• the role:
  • what you expect from them
  • how they like to work
  • what they want to get out of the role
• employment conditions:
  • work hours and break times
  • payroll
  • leave entitlements
  • probation period
• policies and procedures:
  • record keeping
  • workplace health and safety
  • inclusion and diversity
  • Code of Conduct for the Queensland public service
• meetings that they should attend with you or others as an observer or participant.

See Positive management foundations and Positive management practices for more.

Check in with your recruit regularly. Make sure they’re settling in and you haven’t accidentally left them out of office or team activities. Make yourself available to answer any questions they may have.

Ensure your employee understands:

• how the Queensland Government works
• the Queensland Government’s work performance and conduct principles
• the Code of Conduct for the Queensland public service
• your organisation's vision and strategic plan, and your work area's business plan
• your organisation's work performance expectations for their role
• your organisation's workplace values and culture
• the probationary period.

Complete a Performance and development agreement.

See your organisation's onboarding and induction process for organisation-specific requirements.

Onboarding and induction does not stop after a week. It may extend for weeks or even months.

Schedule regular one-on-one meetings. Ask how they are getting on in the role and provide feedback as necessary.

Onboarding is complete once your employee has successfully integrated into the workplace and is achieving an acceptable level of performance.