DM - Newsletter Edition 7

We have less than a month to go until transition! We’re going to recap some of the topics we’ve covered previously, and we also have some new information for you.

Key dates

Please save the dates for these upcoming activities:

• Monday, 23 October 2023 (12:30pm – 2:30pm) – RIT hosted “Transition week” Townhall

Uniform ordering

To clarify from the previous newsletter, operational staff need to send their uniform order to Senior Sergeant Paul Kelly by COB 29 September 2023.

Make sure you check your sizing and attach the order form you received last week.

Corporate Cards

We have included an excerpt from the Finance Factsheet to remind you of what needs to be completed regarding your corporate card.

Offboarding

Activity	Date
Cease using QFES corporate card for payments	26 October 2023
Ensure any existing direct debit arrangements are transferred to a new QPS corporate card where applicable.	26 October 2023
Complete the Corporate Card cancellation form (CC3 Cancellation form) and destroy your QFES Corporate Card. The form will be signed by your current Corporate Card Manager. Submit the signed form to finops.systems@qfes.qld.gov.au	26 October 2023
Card holders complete all transaction coding in ExpenseMe Pro	30 October 2023
Card holder Manager to approve all transactions in ExpenseMe Pro	31 October 2023
QFES FinOps Corporate Card to process cancellations	31 October 2023

Note: The above dates are the latest for each activity. We encourage you to finalise coding/approvals before the 30 October 2023 transition date, where possible.

Noting that if you use your card right up to the 26 October 2023, there may a short delay in seeing transactions in ExpenseMe Pro to code.

Please go to the QFES Gateway to see all published factsheets.

Onboarding 

The following steps are required for a new QPS corporate card to be issued:

• Complete the following forms:
  • “Queensland Government Corporate Purchasing Card Application” (see below for details of how to complete the application)
  • CBA Certified Copies Identification Form
  • QPS Corporate Card Application Form
  • QPS Cardholder Conditions of Use
• Email completed forms to FinHelpdesk@police.qld.gov.au by 15 September 2023.
• QPS Finance Division will distribute new QPS cards by 20 October 2023.
• Use of new QPS cards will commence from 4 November 2023.

Activity	Action by	Completion
QPS Finance Division distribute card applications	QPS Finance	18 August 2023 (Completed)
Cardholders to complete application forms & return to QPS Finance Division	Cardholders	15 September 2023 (Completed)
New cards distributed to cardholders	QPS Finance	20 October 2023
Commence use of new QPS cards	Cardholders	4 November 2023

Transition guides

The transition guides were sent on 19 September 2023. If you need any clarification regarding the content, please email RIT.DMProjects@police.qld.gov.au.

You may note that some of the links in the fact sheets don’t work for you, this is because they are QPS SharePoint links, those are for use or information post transition.

Please go to the QFES Gateway to see all published factsheets.

"30 days to go" Townhall - 18 September 2023

Thank you for your time at the “30 days to go” Townhall. Hopefully, the information presented was relevant, and you had the opportunity to ask any remaining questions.

We did record the Townhall for those who may have missed it, please see below:

• 30 Days to go Townhall – Full Recording
• 30 Days to go Townhall - DC Chelepy
• 30 Days to go Townhall – AC Marcus
• 30 Days to go Townhall – AC Boniwell
• 30 Days to go Townhall – Q&A
• 30 Days to go Townhall – Closing Remarks

Please see our ForGov website for more information.

New positions

The Emergency Management and Coordination Command (EMCC) will be advertising a number of new positions within the Command.

Please check out SmartJobs to see if there are any new roles that you might be interested in.

Memorandum of Understanding

The MOU between QPS, QFES and QRA has been drafted and is out for consultation with relevant stakeholders. The MOU’s purpose is to ensure business can continue until all disaster management functions have been transitioned to QPS by 30 June 2024.

If you have any questions regarding the MOU, please email RIT.DMProjects@police.qld.gov.au

Questions and support

Given the critical importance of the reform program and the transition, we encourage you to actively engage with the Team. Reach out to us, seek guidance, and share any concerns or questions you may have regarding the transition.

We encourage you to visit the Disaster Management ForGov website for more information and to submit your questions. We are actively updating the Disaster Management FAQs and myth busters as a point of truth for all of your transition related queries.

Alternatively, contact our team through our online feedback form.

Thank you for your continued dedication and commitment to the success of the disaster management transition.

Sincerely,

John Bosnjak

BUSINESS REFORM COORDINATOR

REFORM IMPLEMENTATION TASKFORCE

Last updated:

4 October 2023