Local government records

Queensland local governments have the same government recordkeeping requirements for work-related information, data and records as Queensland Government agencies under the Public Records Act 2002 (PR Act).

Records that document or relate to the administration of council business or are made for a purpose of the council are public records.

They are public records regardless of the format of the record or where the record is created, received or stored. A record's content determines whether it is a public record.

Recordkeeping basics you need to understand

• Get started with records management
• Council records: a guideline for mayors, councillors, CEOs and government employees
• Recordkeeping examples for mayors and councillors (PDF, 218KB)

Your council must:

• Meet its mandatory obligations under the PR Act, and the Local Government Act 2009
• Have regard to the Records governance policy
• Use the Local government sector retention and disposal schedule, and the General retention and disposal schedule to  retain records for the required minimum retention period
• Have policies and procedures in place to capture and manage the public records made by mayors and councillors

The advice below will help your council meet its recordkeeping responsibilities for some common types of records.