Create a selection report

If you're the panel chair, you can start a selection report by selecting the job reference number in your Springboard dashboard (access Springboard from the email with your unique link).

In the Selection report field, tell us who to send selection report access to (this is most often the panel chair, so you’ll usually send this access to yourself). Queensland Shared Services (QSS) will email a link to the selection report template to the person you have nominated.

Shared Services (QSS) will email a link to the selection report template to the person you have nominated.

1. Log in to Springboard using the direct link sent to you via email.
2. Confirm your identity and select Enter.
3. Enter the date on which the selection panel agreed on the outcome of the selection process.
4. Enter the details of the panel members including the chair (this is usually you). You can also add a reviewer or endorsee if you want someone who isn't on the panel to approve or reject the report. Select Next.
5. If you moved applicants to the Sent to panel folder, their names will already be selected. If you didn't, you need to select applicants shortlisted by the panel.
6. You can select Show withdrawn applicants to see candidates who were shortlisted but withdrew their application. Select Next.
7. Choose the selection strategies the panel used to assess candidates from the list, then describe the process of shortlisting and selection that your panel followed. Select Next.
8. This page may take some time to complete. Select Save at the bottom of the page to save your work and return later.
9. For each shortlisted candidate, indicate whether they are suitable. Selecting Yes will show the Offer of appointment field. Select View offer of appointment form to display the Appointment Recommendation page. Complete the role and salary details. Select Save.
10. Select the pre-employment checks you need to complete (see more about pre-employment checks).
11. Enter a statement comparing the successful candidate against other suitable candidates and key attributes. Use a maximum of 4,000 characters.
12. In the field, Individual statements against key attributes, enter your overall assessment of the candidate against each selection strategy you used. Use a maximum of 4,000 characters.
13. Attach any relevant attachments and select Next.
14. Preview the selection report by selecting Click here to view the selection report in HTML format.
15. Carefully check and confirm the panel and delegate email addresses and other details.
16. Select the checkbox at Confirm the above details and select Finish.

Panel members will be emailed a link to approve or reject the report. The person that completes the selection report will receive the email first and must approve it.

Once approved, the next panel member listed will get an email. After all panel members have endorsed the report, it will be sent to the delegate for approval.

You as the panel chair will get an email with a link to track the progress of approvals.

1. Log in to Springboard using the direct link sent to you via email.
2. Confirm your details and the details of the role.
3. Select the checkbox, Confirm the above details.
4. Review the report by selecting Click here to view the selection report in HTML format at the top of the page.
5. If you answer Yes to the conflict of interest question, a free text field will appear—you must describe the conflict and how you have resolved it (see do I need to disclose and manage a conflict of interest).
6. Select Approve or Reject to complete your review.

If you as the panel chair want to change a selection report after finishing it, you can do this by revoking the report.

Revoke a selection report

1. Select the Selection Report Summary link in any of the emails you received from Springboard about your selection report.
2. Select the Revoke Selection Report button in Springboard.
3. Enter a comment about your actions. If you want to notify the person that has the Selection Report for approval that you're revoking the report, select the checkbox, Send notification to approvers.
4. Select Revoke to complete the process.
5. You can immediately relaunch the report to change it. Select Relaunch in the summary window.

Relaunch a selection report

After revoking a selection report, the panel chair can relaunch and change it.

1. Select the Selection Report Summary link in any of the emails you received from Springboard about your selection report.
2. Select the Relaunch button.
3. QSS will email you a new link to the selection report in Springboard.
4. Select the selection report link in the email to re-enter the report.
5. Progress through the report, making your changes and begin the approvals process again.

You can relaunch a selection report as many times as needed before the delegate approves.

Once retracted, the link in the email to panel members will no longer work. The panel chair must resend the selection report and panel members need to use the link in the new email.

For help, see Help using Springboard or contact us.