DM - Newsletter Edition 6

What’s changing?

What’s not changing?

Corporate card – transitioning staff will need to apply for your QPS Corporate Card by 15 September 2023.
Complete a new corporate card application form and email to finhelpdesk@police.qld.gov.au

Job security – you will retain your position within QPS.

Payroll number – as you are changing from QFES Aurion to QPS Aurion, you will be issued a new payroll number. If you have been previously allocated a QPS payroll number, this number will be reinstated. You will no longer be able to access QFES Aurion after 20 October 2023.

Disaster management arrangements – all disaster management arrangements will remain in place for the upcoming season. There may be changes coming into next year’s season. These will be discussed and provided to you if/when these occur.

Timesheets – following the transition you will no longer be able to access QFES Aurion, any outstanding timesheets will need to be submitted by 17 October 2023, and your final timesheet for managerial approval by 20 October 2023. A paper timesheet will be completed for 18-31 October 2023.

Work location – there are no immediate plans to change your work location.

Novated lease agreements and salary sacrificing – you will need to inform leasing agency about the change to your employing agency. This will not involve reapplying rather a change of employer form.

Flexible work arrangements (FWA) – you will need to ensure all FWA approval documentation is current. Your FWA might need to be discussed with new managers post transition.

Chain of Command – your Chain of Command will change. You will report to the District Disaster Coordinator (DDC). In most instances this will be the DDC of your current office location. Further details will be provided ASAP.

Leave – QSS will be transferring all leave balances, however, please ensure you take note of your balance as at 20 October 2023 as well as any future planned leave (photo or screenshot). Leave balances (including recreational leave, TOIL and ATL) will need to be reduced to a reasonable level prior to transition, or future leave planned.

To note – ATL balances will need to be in the positive prior to transition. Additionally, ATL will show differently in QPS Aurion due to changed accrual methods. You will need to complete an ATL adjustment for approval by your new manager post transition.

TOIL may be paid out if it remains unused after 12 months from the date overtime was worked, where the employee has both taken reasonable steps to avoid excessive TOIL balances and been refused an application to take such TOIL as per the Hours, Overtime and Excess Travel Directive 02/18

Personal Development and Achievement Plan (PaDP) – finalise your current PADP with manager by 30 October 2023, and upon transition to QPS your new manager will discuss a new PADP.

Deductions and disbursements – QSS will transfer your deductions and disbursements on transition to QPS Aurion.

Email address – your email format will change to Surname.FirstnameMiddleIntital@police.qld.gov.au

Superannuation – QSS will notify QSuper or relevant superannuation fund to action any required updates, including self-managed funds.

Identification card and building access – you will be issued a new QPS identification card. You will retain your FOB or key if you don’t currently use an access card.

Fleet – you will retain your current vehicle and/or be able to access QPS/QFES carpool vehicles.

Uniform – have been approved and are available for try on at the SDCC Watchdesk and at QPS Academy Townsville..
Check your sizing and order by 6 October 2023 if you want to receive them by 30 October 2023.

ICT changes – You will keep your current QFES issued device/s, i.e computers, tablets, mobiles and phones, these assets will be transferred to QPS. You will retain your current mobile number and continue to use the same printer.